Job Description

Job Description

Job Description

Job description:

Administrative Assistant will support daily operations related to Sales and Production. Candidates should possess a positive attitude, be a self-starter, strong administrative skills, and have previous experience in the construction industry.

Essential Functions

• Creating and maintaining accurate Excel spreadsheets, including account master sheets, product/pricing setup forms, and price changes.
• Anticipating the needs of the Sales department (must be comfortable creating Excel spreadsheets using formulas, multiple tabs connected by formulas, and much more).
• Assist sales team with monitoring accounts
• Maintaining regular contact with sales reps.
• Compiling and maintaining various reports

Responsibilities

Sales

• · Print Plans for Estimators
• · Manage Bid Board Each Day
• · Send Proposals/Bids to Customers
• · Prepare Change Orders for Customers
• · Maintain Price Comparison Sheet

Inventory

• · Order materials for Production
• · Schedule and follow up on Orders (Trucking)
• · Communication to all staff regarding the Production of Orders rescheduled or delayed.
• · Process Inventory Counts Daily.
• · Check/ Balances of Inventory Counts

Administrative

• Prepare all correspondence to clients·
• Manager calendar/schedule for owner
• Review Emails and distribute items accordingly

Profile:

• 2+ years' experience in an administrative role, required
• Experience in the Construction industry required
• Proficiency in Microsoft Excel, Word, and Outlook, required
• Must be self-driven and motivated
• Must be able to take initiative and responsibility for new tasks and processes
• Strong organizational and communication skills
• Great attention to detail and task-oriented.
• Strong work ethic and a team player.

We are seeking an individual who has insulation/construction experience. Bilingual skills are a plus in English/Spanish. If interested, please submit your resume in Word format.

Job Type: Full-time

Benefits:

• Dental Insurance
• Health insurance
• Paid time off

Schedule:

• Typically - 8-hour shift, Monday through Friday, occasion work on Saturday.

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