Job Description

Job Description

Job Description

Job Title: Part-Time Administrative Assistant

Location: Hicksville, NY

Position Summary:

We are a small business seeking a highly motivated and organized Part-Time Administrative Assistant to join our team. In this role, you will provide essential administrative support across various departments, including accounting, customer service, and shipping. You will be responsible for a variety of tasks, including but not limited to: 

Responsibilities:

• Accounting:  
  • Data entry in QuickBooks Online
  • Invoicing and AR- monitor & manage aging reports
  • Accounts payable (AP) processing-monitor & manage aging reports
  • Process & Reconcile Vendor Invoices
• Customer Service:  
  • Answer phone calls and emails from customers
  • Resolve customer inquiries and complaints
  • Schedule Service Appts-routinely call clients to update service contracts
• Shipping & Logistics:  
  • Prepare Shipping Labels-U.S & Int’l
• Sales Support:  
  • Assist with creating and managing quotes
• HubSpot:  
  • Assist with data entry and management within the HubSpot CRM
• General Office Duties:  
  • Maintain office supplies
  • Assist with other administrative tasks as needed

Qualifications:

• High school diploma or equivalent
• 3 years of experience in an office setting preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks and HubSpot CRM a plus
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Detail-oriented and accurate
• Ability to work independently and as part of a team
• Positive and enthusiastic attitude

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