Job Description
Looking for administrative assistant for Construction Company.
· Assistant to President/Managers and Controller
· Accounting / Billing
o Familiarity with Sage, accounts receivable and invoicing weekly and monthly statements
o Month end reports for accounts – total sales, sales by state, etc.
o Create weekly invoices/billing to send out
o Familiar with accounts receivable procedures and sending out statements to customers.
· Payroll
o Proficient knowledge of Payroll processing
o Prepare certified payroll submissions/ prevailing wage/fringe benefits
o Knowledge of ISN / Open Invoice / LCP Tracker
o Generated weekly payroll reports, including Certified Payroll when needed, ensuring accuracy and compliance.
· Project Management
o Prepared General Contractor In-Take and Close Out Documentation
o Prepare Job Progress reports and master lists
o Assist in filling out job contracts
o Job File Management (hard copies and online) and Organization / Dailies
o Managed procurement and distribution of Certificates of Insurance for projects, maintaining compliance
o State Paperwork submissions as required for regulations – VDOT, DOT
o Master project list for work completed to date
o Obtain overweight permits, compressor permits, etc.
· Travel bookings
o Book flights, hotels, rental cars – often requires after hours time.
Safety Manager & OSHA Reporting and tracking
o Employee Certification Management
o Create safety meeting sheets and meeting topics
o Track SDS Sheets and Regulations
o Responsible for calling in 811 mark outs for excavation projects as required.
Project Review and Estimating
o Familiarity with Blue book/ Isqfeet, Bid scope, construct connect, etc. to identity potential jobs, knowledge of reading construction plans a plus
o Print out relevant parts of drawing specs and boring reports for potential jobs to bid
o Typing of Sales Quotes / proposals/managing responses and follow-up
· Miscellaneous
o General Administrative Office Work
o Receptionist – answering phones
o Prepare fed ex ground, overnight, freight shipments
o Order trip overweight permits as needed for trucks
o Managed incoming company mail
o Maintain DOT records and equipment maintenance records
o Assist office with daily tasks
Required:
High School Diploma
3 years experience in construction administration
Knowledge of Microsoft Outlook, Word, Excel, Sage Accounting Software
Must be reliable, organized and efficient, willing to learn
Company Description
General Drilling Contractor
General Drilling Contractor
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